Senior Event Co-ordinator

Job Type:
Permanent
AED Salary Range:
Any
Salary Description:
£27000 - £29000 per annum
Sector:
Exhibition/Event Services
Region:
UK
Location:
London
Posted:
10/03/2020
Recruiter:
ESP Recruitment
Job Ref:
LS/011542

A large publishing and events company seek a Senior Events Coordinator to join their rapidly growing team, delivering a wide range of events and workshops for two prestigious clients. You will be adept at matching event delivery to client objectives and commercial opportunities whilst managing your own events and you will gain further experience from working within a larger operations team delivering a diverse portfolio including large exhibitions and conferences.

Key accountabilities

Responsibilities include:

* Accountability for operations and delivery of all aspects of allocated events pre, during and post event
* Developing an understanding of the client's objectives and ensure event delivery is aligned to these
* Regular client reporting and meetings as required
* Managing the operational budget for allocated events providing regular forecasts to the Head of Operations
* Negotiating with all key suppliers and venues on both contract terms and prices to achieve the most cost effective service
* On-site coordination of all logistics and management of suppliers, preferred partners, personnel and freelancers at events
* Carrying out venue research and sourcing and complying with company procurement policies

Specific responsibilities for each event include

* Venue sourcing and liaison to ensure that all set up, catering, numbers and accommodation are as required and in line with the budget spend
* Managing speakers and all communication from the time the event programme is completed right through to post-event
* Ensuring best delegate experience from customer service pre-event to registration and from onsite management to post-event feedback
* Providing AV and production suppliers with event brief so that staging and AV can be designed and agreed and ensure that everything is on brand, all sponsorship is profiled correctly and the event requirements are met
* Working closely with the sales team to create and provide opportunities for exhibitors and sponsors whilst delivering client contract expectations for sponsored items
* Working closely with the marketing team to ensure programmes and websites are up to date
* Overall responsibility of on the day management and operational delivery of each event including briefing all onsite staff with event information and their roles and responsibilities on the day
* Post event review of feedback and recommendation of improvements for future events

Qualities / Experience

* Experience in B2B event operations with overall event delivery responsibility
* Budgeting experience essential and overall P&L responsibility an advantage
* Proven stakeholder management experience
* Sound negotiating and influencing skills
* Remains calm and professional under pressure
* Ability to travel

Contact Details:
ESP Recruitment
Tel: 020 7299 2960
Contact: Liz Sinclair
Email:

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