Event Co-ordinator

Job Type:
Permanent
AED Salary Range:
Any
Salary Description:
£21000 - £23000 per annum
Sector:
Exhibition/Event Services
Region:
UK
Location:
City of London
Posted:
05/02/2020
Recruiter:
ESP Recruitment
Job Ref:
LS/011516

Events Co-ordinator

An exciting opportunity for a new graduate with a passion for organisation and the ability to handle responsibility right from the start. You will gain conference and event operations experience within a fast-growing London based international media company.

Essential Duties and Responsibilities:

Assist on the operational aspects of our events worldwide, including but not limited to:

* Venue selection and site checks.
* Negotiating hotel/venue contracts.
* Finalising menus, banquet orders, and audiovisual equipment.
* Sponsor/exhibitor liaison.
* Designing and finalising production items (show guides, handouts, conference/sponsor signage).
* Making travel arrangements and facilitating hotel reservations.
* Sourcing, negotiating and liaising with suppliers (audiovisual companies, designers, printers, security staff, and temporary staff).
* Onsite set-up, registration, liaison with the hotel and other vendors during the conference and breakdown.
* Maintaining budgets for your events - finding effective ways to reduce costs
* Final bill consolidation and processing of supplier payments
* Coordinating internal post event evaluation

Personal qualities & competencies:

* Flexible attitude
* Team player and ability to work on own initiative
* Ability to travel frequently for 2-5 days at any time (up to 4 times a year)
* Be comfortable and confident to communicate at senior level
* Great diplomat and level headed when working with demanding organisers and suppliers
* Able to work to deadlines and have a strong work ethic
* Good time management skills
* Exceptional attention to detail and meticulous planning skills
* Exceptional organisational, work prioritisation and time management skills.

Experience/qualification requirements:

* Educated to degree level or equivalent vocational training
* Up to 1 years' experience in an event based role for a commercial conference or publishing company or a relevant internship as part of an event management degree
* IT literate - Microsoft office, Outlook

Contact Details:
ESP Recruitment
Tel: 020 7299 2960
Contact: Liz Sinclair
Email:

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