Event Manager

Job Type:
AED Salary Range:
Salary Description:
Up to £31000 per annum
ESP Recruitment
Job Ref:

A large publishing and events company seek an Events Manager to join them within the Event Operations team. The main purpose of the role is to support the planning and execution of event portfolios across the business brands team, delivering a wide range of events and workshops. Reporting directly into the Head of Events Operations, this is a varied and dynamic role responsible for the complete end-to-end project management of the in-person, virtual and hybrid events in their portfolio. The team is responsible for delivering 50+ events every year, all formats and sizes - virtual, hybrid and face to face. In addition to the Event Manager, the team also includes 2 Event Coordinators and Senior Event Coordinator.

Event operations/Logistics management

* Ensure best delegate experience from pre-event to onsite management from registration to post-event feedback
* Managing speakers from production handover, sending out relevant speaker information packs
* Produce and maintain a timeline for each event ensuring that the event runs to schedule and deadlines are met
* Source appropriate suppliers for each event, working with the venue around any preferred suppliers and secure the best products and services available
* Overall responsibility of onsite management and delivery of the event
* Produce a detailed onsite schedule for each event considering all staff, suppliers, sponsors and delegates
* Set up meetings as required with all key onsite suppliers to ensure that they are fully aware of the expectations
* Be the point of contact for event sponsors, exhibitors and speakers regarding their involvement in any event

Financial management

* Responsible for managing budgets/expenditures and maintaining forecasts along with prompt financial reconciliation
* Monitor and control operational costs in line with defined budget profit margin
* Manage payment schedule and tracker to make sure that suppliers/venues are paid correctly and on time
* Support the sales team with the accurate budgeting of all costs relating to commercial activities

Skills and experience

* Experience of delivering B2B events of all formats and sizes
* Knowledge and experience of digital platforms and live streaming technologies
* Budgeting experience essential and overall P&L responsibility an advantage
* Meticulous attention to detail, a creative eye and the ability to manage multiple events simultaneously
* Proactive, enthusiastic approach to meeting event objectives and can-do attitude to work in general
* Excellent planning and time management - ability to work under pressure and prioritise workloads
* Ability to use initiative in challenging circumstances and be solution-orientate
* Ability to travel

Contact Details:
ESP Recruitment
Tel: 020 7299 2960
Contact: Liz Sinclair

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