Senior Event Coordinator

Job Type:
AED Salary Range:
Salary Description:
£26000 - £28000 per annum
ESP Recruitment
Job Ref:

A large publishing and events company seek a Senior Events Coordinator to join their rapidly growing team, delivering a wide range of events and workshops. You will be adept at matching event delivery to client objectives and commercial opportunities whilst managing your own events and will gain further experience from working within a larger operations team delivering a diverse portfolio including large scale exhibitions and conferences.

Event operations/logistics management

* Carry out venue research and sourcing to comply with company procurement policies
* Source appropriate suppliers for each event to secure the best products and services available at a competitive price
* Liaise with the venues to ensure that all set up, catering and numbers are as required and in line with the budget spend
* Build the event platform for the online and hybrid events
* Produce a detailed onsite schedule for each event considering all staff, suppliers, sponsors and delegates
* Be the point of contact for event sponsors, exhibitors and speakers regarding their involvement in any event
* Work closely with the sales team to create and provide opportunities for exhibitors and sponsors whilst delivering client contract expectations for sponsored items
* Overall responsibility of onsite management and delivery of the event
* Developing an understanding of the client's objectives and ensure event delivery is aligned to these
* Regular client reporting and meetings as required
* Produce and maintain a timeline for each event ensuring that the onsite and online event runs to schedule and deadlines are met

Financial management

* Responsible for managing budgets/expenditures with prompt financial reconciliation
* Monitor and control operational costs in line with defined budget
* Negotiation with all key suppliers and venues on both contract terms and prices to achieve the most cost effective service
* Manage payment schedules to ensure that suppliers/venues are paid correctly and on time
* Raise purchase orders, process invoices and payments in line with payment terms

Contact Details:
ESP Recruitment
Tel: 020 7299 2960
Contact: Liz Sinclair

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