Event Manager

Job Type:
AED Salary Range:
Salary Description:
£35000 - £38000 per annum + +bens
Not-For-Profit/Associations/Public Sector
ESP Recruitment
Job Ref:

A medical based membership organisation seems an experienced Event Manager to develop and manage a planned programme of events, through live and online channels to continually meet the needs of members and their learning preferences. The focus of your role will be to ensure all events are delivered effectively, within budget and to support the strategic objectives and brand value of the organisation as well as generating revenue opportunities.

Duties and key responsibilities

* Lead on the operational delivery of the events calendar, including training events, conferences, awards and the operational delivery of participation at a large industry exhibition.
* Be a superuser of the platform used to deliver online activity (Zoom) to enable first class delivery of the virtual event calendar
* Source and book a suitable venue for each event which meets the event requirements, and the cost remains within budget
* Source and book suitable suppliers and provide them with event briefs for production, staging, event guides and filming to ensure that everything is on brand and sponsors are profiled correctly
* Oversee delegate enquiries and troubleshooting on the day of the event to ensure that all runs smoothly
* Contribute to the on-going strategy for developing the events calendar moving forward to ensure it meets member, business, and sector requirements
* Develop and maintain good working relationships with internal and external stakeholders
* Management of confirmed speakers to ensure all relevant information required by Head of Education is received in a timely manner
* Co-ordination of presentations including collation of master presentations and AV requirements
* Co-ordination of all travel and accommodation requirements, ensuring they are within budget and tracked
* Ensure the delivery of sponsorship deliverables as agreed between the Commercial Director and the partner
* Create and maintain a good working relationship with key contacts within the partner company
* Contribute to the planning and development of the annual commercial budget
* Manage the full events budget (income and expenditure) ensuring the expenditure remains within the approved budget, ROI and revenue opportunities are facilitated and meet the required annual targets
* Collaborate with the communications and marketing department in developing a marketing plan to promote events
* Lead, manage and develop the Commercial Administrator to meet and exceed the strategic objectives of the business, fulfilling HR responsibilities

Person Specification

* 3-5 yrs event management experience in a NFP or commercial conference company
* Experience of costing events, budget planning and management
* Experience running events with multiple streams/high volume of suppliers and stakeholders
* Effective project management and successful delivery to key targets and objectives
* Demonstrate a knowledge of the industry, venues and contractors
* Marketing knowledge and experience of promoting conferences and events
* Understanding of an event management software system

Contact Details:
ESP Recruitment
Tel: 020 7299 2960
Contact: Liz Sinclair

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