Project Co-ordinator

Job Type:
Permanent
AED Salary Range:
Any
Salary Description:
£18000 - £21000 per annum
Sector:
Live Event Production
Region:
UK
Location:
Leicestershire
Posted:
14/09/2021
Recruiter:
ESP Recruitment
Job Ref:
ESP/596054

A large global live event organiser seeks a Project Co-ordinator, initially as an administration support role across the business that runs high-profile large scale live events. As this person's experience grows, additional responsibilities will be introduced that will develop a greater understanding of the wider event industry. This person will work in the
project co-ordinator team, supporting the Project and Account managers.

Responsibilities include:

* Liaising with existing clients to ensure their needs are met, which includes taking new enquiries, amending their existing booking and assisting with any queries they may have.
* Taking incoming calls, including new enquiries
* Logging enquiries onto the CRM system
* Preparing detailed quotations, including presentations and other general typing including letters, e-mails etc.
* Obtaining quotations for equipment from our Sub Contractors and placing necessary purchase orders.
* Logging plans to be drawn up by CAD Team
* Setting up the jobs and processing paperwork to ensure the equipment is booked through the Stock Controllers and labour team
* Preparing client contracts and acknowledgement of order and ensuring that the signed contract is received as soon as possible before we go to site.
* Invoicing the client and monitoring all monies due are paid before we go to site.
* Uploading Event Budget into system for approval
* Ensuring all information is passed on to the Operations Department to allow smooth running of the installation and removal of jobs.
* Attend internal planning and post contract meetings.
* Ensuring that Project Manager's diary is up-to-date, and arrangement of appointments and travel details if required.
* Where appropriate and by prior agreement with your Project Manager, handling smaller regular jobs, which are usually in conjunction with a major contract.
* Occasional visits to site or client meetings.

You must have:

- Proficiency in Microsoft office and Project Management package software

- Strong communication skills - verbally and written

- 1 years work experience in events or construction industry

An excellent opportunity for a graduate with some experience to take their first step into a global event organiser.

Contact Details:
ESP Recruitment
Tel: 020 7299 2960
Contact: Liz Sinclair
Email:

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